Troy University
SACS Reaffirmation of Accreditation
3.4.4 The institution has a defined and published policy for evaluating, awarding, and accepting credit for transfer, experiential learning, advanced placement, and professional certificates that is consistent with its mission and ensures that course work and learning outcomes are at the collegiate level and comparable to the institution’s own degree programs. The institution assumes responsibility for the academic quality of any course work or credit recorded on the institution’s transcript. (See Commission policy “The Transfer or Transcripting of Academic Credit.”) (Acceptance of academic credit)
 
X Compliance   Partial Compliance   Non-Compliance

Narrative:  

Troy University is in compliance with this Comprehensive Standard.

Troy University has well defined and published policies that provide guidance for evaluating, awarding, and accepting credit for transfer, experiential learning, advanced placement, and professional certificates. These policies are consistent with the University's mission and ensure that transfer credit, experiential learning, and advanced placement credit are comparable to its degree programs.

The institution refers to transfer, experiential learning, and advanced placement as follows:

  • Transfer Credit - credit which was earned at another regionally accredited institution which is transferable and accepted for credit towards a degree program at Troy University.
  • Experiential Learning - Troy University recognizes that learning equivalent to college level can occur outside the formal structure of accredited colleges and universities. Policies and procedures have been established for the assessment of this learning based upon the “Principles of Good Practice in Assessing Experiential Learning” recommended by the Council for the Adult and Experiential Learning (CAEL). In addition, credit as recommended by the American Council on Education may be granted for learning acquired through military, industrial, or regionally accredited technical school training programs where the learning is applicable to the student’s degree program.
  • Advanced Placement - Troy University accepts Advanced Placement (AP) exams and International Baccalaureate (IB) exams. Students must have official score reports sent directly to Troy University. A variety of CLEP and DANTES (DSST) exams may be accepted if course credit has not already been awarded. And students must meet the required score in effect as of the date of the exam in order to receive credit.

Transfer Credit

Undergraduate

The institution requires a thorough and complete review of all credit awarded. The policy for transfer credit is stated in the undergraduate catalog that requires students to submit transcripts for evaluation to the Dean of Enrollment Management for evaluation. This policy defines the process for evaluating transfer credit from accredited institutions and from unaccredited institutions of higher learning.

Graduate

Policies for Evaluating Graduate Transfer Credit

Policies are stated in the graduate catalog. While Troy recognizes the quality of other educational institutions and programs, there are departmental and college standards that limit what credits are acceptable for transfer. Before a Petition for Transfer Credit may be submitted, the following University policies that are developed by the graduate faculty, approved by the Graduate Academic Council and consistent with the University mission, apply in determining the type of transfer credit being submitted for evaluation. Four categories of transfer credit are considered (e.g. credit from a previous master’s degree, graduate credit from a regionally accredited institution, credit from an unaccredited or otherwise accredited institution, and professional military education credit. The policies that direct the submission, review and acceptance of transfer credits are provided below and published in the 2008-2009 Graduate Catalog, pg. 11-12.

Transfer Credit From a Previous Graduate Degree

Courses taken at the graduate level that contributed to the completion of a prior graduate degree program may be applicable for credit in the new program based on review by the dean of the program. A limit of six semester hours of credit earned from any previous master’s degree may be applied to the requirement for a second master’s degree and is subject to departmental approval. All credits used to satisfy the second master’s degree must be less than eight years old at the time of degree completion. A Petition for Transfer of Graduate Credit form must be completed and approved. (Graduate nursing courses may not exceed five years.)

Transfer Credit From a Regionally Accredited Institution

No credit may be transferred to a Troy University graduate program until a student is unconditionally admitted and has completed a minimum of nine semester hours with the University. The maximum number of graduate credit hours transferred into a graduate program will not exceed 12 semester hours. Students are directed to consult specific degree programs to determine allowable transfer credit hours.

  1. A grade of B or higher must have been earned in each course. Transfer credit will not be used to determine the Troy University grade point average. A copy of the course syllabus may be required.
  2. Sixth-year degree program students must refer to the specific discipline section of the Graduate Catalog for further requirements.
  3. To be acceptable as transfer credit, all hours must have been earned within eight years of the date of degree completion of the graduate program at Troy University. Credit accepted as transfer credit, which becomes over eight years old (graduate nursing courses may not exceed five years) before the graduate degree requirements are completed, will become invalid and will not be counted toward graduate degree requirements.
  4. Where Troy University is replacing another university under Department of Defense contracts, students will be permitted to transfer up to 18 semester hours of Troy University equivalent coursework. This rule applies for one calendar year from the start of the Troy University program and is only for students who have been in attendance at that site.

Documents Required for Evaluation of Transfer Credit:

  1. A completed “Petition for Transfer of Graduate Credit” form.
  2. A copy of the official transcript showing the course(s) taken.
  3. A course description taken from the college catalog where the course was taken.
  4. Evidence that the course was taken for graduate credit or would have been accepted as graduate credit if not indicated on the transcript.
  5. Course substitutions may be considered, as applicable.

A copy of the course syllabus may be required. Officially accepted transferred graduate coursework will be posted on the official Troy University transcript.

Transfer Credit From Unaccredited or Otherwise Accredited Institutions

Some degree programs prohibit the acceptance of transfer credit from unaccredited or otherwise accredited institutions. If a student meets unconditional graduate admission standards and has earned graduate level credit at an unaccredited or otherwise accredited institution of higher learning, the student may petition for transfer credit. Petitions for transfer credit must be submitted immediately upon admission. Credits will not be accepted until the student has completed nine semester hours and has maintained a 3.0 grade point average necessary for good standing. Credits will be evaluated and approved by the dean of the discipline and the Graduate Council, if needed. All requests must meet the stated conditions specified in the Transfer Credit from Regionally Accredited Institutions section above. A determination will be made based on (1) the unaccredited or otherwise accredited institution’s affiliation with the following agencies which honors recognition provided by the former: Council on Postsecondary Accreditation (COPA) and the Commission on Recognition of Post Secondary Accreditation (CORPA), (2) the Council for Higher Education Accreditation (CHEA) and/or (3) acceptance of credit by three other regionally accredited institutions located in the area of the unaccredited institution, or (4) review and approval of the Graduate Council. Contact the nearest Troy University Graduate Admissions office for more information.

Note: University College, Phenix City, Dothan, and Montgomery student Petition for Transfer of Graduate Credit request forms must be completed, with the request annotated across the top of the form, that the institution is non-regionally accredited. Attach a copy of the official transcript, course descriptions, syllabus, and faculty credentials if available. All information submitted by the student must be verified by the appropriate academic official at each location, and a letter recommending support or non-support must accompany the request before the dean of the college will have the petition reviewed.

Professional Military Education Credit (PME)

Troy University awards transfer credit for specific Professional Military Education (PME) courses completed at select military service schools for which credit is recommended by the American Council on Education and approved by each appropriate College’s dean. The maximum number of credit hours transferred into a graduate program, to include PME credit, will not exceed 12 semester hours. Please consult your adviser for individual program acceptance. No credit may be granted for work that will be over eight years old at the time of graduation from the Troy University program for which transfer credit was requested. No waivers will be permitted.

Correspondence Credit

It should be noted that the graduate faculty did not feel that correspondence credit should be accepted as transfer credit at Troy University. According to posted University policy that is approved by the Graduate Academic Council and posted in the Graduate Catalog:

Credit earned through correspondence will not be acceptable for graduate work. A correspondence course is defined as a complete pre-packaged course designed to be delivered through sequential steps at the student’s own pace without instructor or student interaction.

Acceptance of Transfer Credit Varies by Graduate Program

While the University allows as many as twelve credits to be earned in programs operated by other accredited institutions, department standards may be more restrictive. For example, the number of semester hours earned at another regionally accredited institution is limited in the Master of Science in nursing and the EMBA program to a maximum of six, and in the Master of Computer Science program a maximum of nine. No credit will be transferred unless the course was completed with a “B” grade or better and must be approved by faculty and administration as comparable to Toy University courses. To ensure the process further some departments have even more stringent standards for review and acceptance. In the EMBA program requests for transfer of credit must be approved by the appropriate Troy dean, associate dean, and department chair. As the capstone course serves as a component of the degree requirements, it may not be transferred in to the EMBA program. Similarly, credits accepted for transfer into the MBA core, or to satisfy specified concentration courses are limited to institutions holding ACBSP or AACSB specialized accreditation for their business programs. Exceptions to the “specialized accreditation” condition may be granted by the Dean based upon a review of the institution and the course content. Professional military education courses are not accepted for credit in the MBA program.

While the Master of Science in Management degree, permits the maximum of four courses (12 semester hours) taken at another regionally accredited institution, each with a grade of "B" or better, to be applied toward the degree, in the Applied Management concentration, no transfer credit is permitted.

Limits on the transfer of Professional Military Education hours are found in both the MPA and MSCJ programs. While both programs allow a maximum of 12 credit hours taken at another regionally accredited university, no more than nine approved Professional Military Education hours may be used toward the transfer maximum of 12 credit hours.

University Accountability for Acceptance of Transfer Credits

Troy University ensures that student receiving credit have achieved the same knowledge, skills, and experiences as those who have completed its own educational programs. The institution is responsible for assuring, that externally accepted coursework is comparable to the coursework requirements for the accepting degree program. Each program requires its graduates to demonstrate acceptable levels of knowledge and skills that have been identified by the graduate faculty in the stated program learning objectives and student learning outcomes. Students are held accountable for a common body of knowledge, regardless of delivery format, location, or if coursework is transferred in. Students must pass a common comprehensive exam, capstone course experience, practice-based examination, or thesis. Core knowledge competencies must be demonstrated by each student in order to satisfy graduation requirements.

Transfer Credit: Training for Faculty and Staff

Troy’s policies to ensure the quality and integrity of their graduate degree programs require that the faculty and staff be trained to process and evaluate transfer credit requests. Records personnel who post and/or process transfer credit are trained by the Registrar, or designee. Faculty is trained by other faculty, department chairs or by administrators at their campus or site to advise prospective and current students using the following policies and procedures that provide direction to the staff regarding their actual practice.

In the case of Alabama community colleges, a standing articulation agreement required by the State of Alabama is in place to allow consistent and standard credit to be awarded for students transferring courses from these community colleges to Troy University. A transfer credit matrix for all Alabama Community Colleges has been entered into the university’s student database, Datatel’s Colleague System/Degree Audit, to ensure that all credit accepted from the Alabama community colleges is consistently awarded to students of Troy University, regardless of the student’s entry point into the university.

Additional transfer credit matrices from other external colleges/universities are entered into Colleague to standardize the award of credit to Troy University students. The transfer credit matrices are reviewed by the appropriate academic dean.

International students transferring from universities outside the United States must submit official transcripts, including all coursework completed at all other universities attended, along with an official English translation. Once transcripts are translated, course equivalencies are determined.

Experiential Learning and Advanced Placement

The policies for experiential learning and acceptance of advanced placement courses are published in the undergraduate catalog under the headings of “Experiential Credit’ and “Credit by Examination.”

The policy for assessing learning equivalent to the college level is based upon the “Principles of Good Practice in Assessing Experiential Learning” recommended by the Council for the Adult and Experiential Learning (CAEL). The policy also states that “credit as recommended by the American Council on Education may be granted for learning acquired through military, industrial, or regionally accredited technical school training programs where the learning is applicable to the student’s degree program.”

Troy University's published policy states that advanced placement may be earned by students taking Advanced Placement and International Baccalaureate exams as published in the Undergraduate Catalog. The Undergraduate Academic Council establishes the acceptable score for each exam to ensure comparability of credit and academic quality.

Academic Evaluation Center:

To ensure consistent adherence to university policies and best practices, the Academic Evaluation Center was established in Fall 2006. The purpose of the Academic Evaluation Center is to:

  • Ensure consistent and accurate acceptance of transfer credit by all Troy University locations by centralizing and updating all transfer credit equivalencies and degree audits.
  • Ensure consistency and accuracy of articulation agreements (e.g., Alabama State Community Colleges, Servicemembers Opportunity College, etc.).
  • Maintain consistent and accurate degree requirements by updating all Degree Audit software in Datatel by catalog year and academic program.
  • Provide timely and consistent transfer credit evaluation reports to students.

Professional Certificate Programs

Undergraduate

Several certificate programs, using undergraduate courses, are available through Troy University’s continuing education activities. Students who wish to receive academic credit for these courses must meet all Troy University admission standards and be enrolled as Troy University students. The courses that comprise these certificate programs are consistent with the University Mission, undergraduate program objectives and course learning objectives and are offered at the undergraduate level consistent with their offerings at any University campus or site location. Each of these undergraduate courses which are used in support of professional certification programs are assessed and reported as a part of the program’s institutional effectiveness assessment process. The hiring approval, certification and academic review of Global Campus faculty who provide the instruction for these courses are the responsibility of the academic colleges’ deans in consultation with Global Campus personnel. There are no undergraduate certificate programs as part of any approved undergraduate degree offerings. The certificate programs noted here offer individuals the opportunity to receive University course credit as part of their completion of the certificate program. These undergraduate courses are transcripted by the University Registrar in accordance with University policy and are available for transfer credit or application to Troy University degree programs.

An example of these certificate programs, using undergraduate courses, include the Polygraph Testing certificate, available only at the Atlanta site in Global Campus, which requires the successful completion of four undergraduate Criminal Justice courses. Another example is the Career Advancement Account (CAA) for Military Spouses which makes use of introductory courses in business and accounting principles.

Other types of certificate programs are designed to prepare individuals for specific assessment exams designed by third parties (such as Microsoft). For additional information on these, see the University’s continuing education information at the Dothan Campus Web site.

Graduate

Two graduate certificates are offered at the graduate level: a governmental contracting certificate and the Family Nurse Practitioner (FNP) certificate. Students interested in completing a certificate program must apply to be unconditionally admitted into the Graduate School through the standard admission process. All certificate courses are graduate courses (2008-09 Graduate Catalog, p. 9)

The courses that comprise these certificates are the same graduate courses that are offered in the Master of Public Administration (MPA) program and the Master of Science in Nursing (MSN) program. These courses are consistent with the University mission, program objectives and course learning objectives, and these courses are offered at the graduate level consistent with the MPA and MSN courses that comprise the degree programs. Courses are assessed and reported as a part of these programs’ institutional effectiveness assessment process. The hiring approval, certification and academic review of all faculty , including Global Campus faculty, who may provide instruction for these courses are the responsibility of the academic college deans.

Summary

Administrative structures ensure that the majority of credits toward a graduate or post-baccalaureate professional degree are earned at Troy University. While there is some accommodation to prior equivalent learning at other accredited institutions, current knowledge and equivalence to required courses are ensured before credit is allowed. Troy University engages in no consortia arrangements for delivery of any graduate programs. All transfer credits are clearly marked on the student’s transcript and do not contribute to the student’s Troy University GPA. Faculty members are trained by other faculty or by administrators at their campus or site to advise prospective and current students regarding the policies and procedures that pertain to the process of transfer credits.

 

Supporting Documentation Location
Career Advancement Account for Military Spouses http://atlanta.troy.edu/futurestudents.cfm?getcontent=yes&id=
318&whatpage=CAA&main_id=209&WhyTroy=Yes
Continuing Education http://dothan.troy.edu/continuing_ed/
Graduate Catalog, 2008-2009 http://www.troy.edu/catalogs/0809grad_pdf/
Polygraph Center http://sacs.troy.edu/reference/PolygraphCenter.pdf
Statewide Transfer Articulation Reporting System http://stars.troy.edu/
Undergraduate Catalog, 2007-2008 http://www.troy.edu/catalogs/0708undergrad_pdf/
Undergraduate Catalog, 2008-2009 http://www.troy.edu/catalogs/0809undergrad_pdf/

 

Last Updated: 08/22/2008